Free tutoring invoice template

A clear invoice gets paid faster. Here's what to put on a tutoring invoice, a sample you can download, and a quicker way to make your own.

What to put on a tutoring invoice

Your business name, phone, email and address, plus your GST/HST number if you're registered.
The name and address of whoever pays, usually a parent, and the student's name.
An invoice number, the invoice date and a due date. Many tutors bill at the start of each month, due within 7 days.
The work, line by line: each session with its date and length, or a monthly package, then test prep, materials or travel on their own lines.
Subtotal, any discount, HST or GST and PST and the total.
Any deposit already paid, and the balance still owing.
How to pay: your Interac e-Transfer email and the invoice number to put in the message, or a cheque payee.
Short terms, such as the due date and what happens if it's late.

List each session date. Parents like to see it, and it settles any question about missed sessions.
Put your cancellation rule in the terms, for example sessions cancelled with less than 24 hours' notice are charged.
Offer a package of sessions paid up front. It keeps the schedule steady and you get paid before the work.
Tutoring that follows a school curriculum is often exempt from GST/HST. Check the CRA rules before you charge tax.
Reference the quote they accepted, so there are no surprises about the price.
Make paying easy. One tap to copy your e-Transfer email beats a bank number on paper.
Follow up on the due date and again a week later. A polite reminder is usually all it takes.